New Jersey Library Association Conference
Speaker/Invited Guest Reimbursement Policy
Speakers will be reimbursed for the following with prior arrangement and
approval of the Conference Chair:
- Travel
Mileage at current IRS rate, tolls, parking
Air fare, train fare, car service, car rental
- Hotel*
Conference hotel or equivalent
- Meals
Meals not to exceed $65 per day, conference meals by prior arrangement will
reduce the reimbursement amount.
- Incidental expenses
By prior agreement only
*Need for hotel room (with date) should be communicated to Conference Chair
who will reserve accommodation and arrange for billing to the Association
master account.
Requests for expenses should be submitted with program proposals. Reimbursement
will be made, after the conference, upon written request to the Conference
Chair who will approve and forward to the Association Treasurer. Receipts
must accompany the request.
New Jersey librarians are not reimbursed for participating as panelists
or speakers and will be required to pay the registration fee unless their
participation is limited to a specific program. New Jersey librarians that
do not officially register for the conference will receive special badges,
valid only for the session or sessions in which they are speaking.
Vendors are not normally reimbursed for participating as panelists or speakers.
Approved by the NJLA Executive Board November 19, 2002
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