University Archivist (Tenure Track) Special Collections and University Archives (SC/UA), Rutgers University Libraries

June 2, 2022
TITLE: University Archivist (Tenure Track) Special Collections and University Archives (SC/UA), Rutgers University Libraries

RESPONSIBILITIES: The Rutgers University Libraries seek an experienced, innovative, and service oriented archivist to fill the position of University Archivist in SC/UA at Rutgers University-New Brunswick. Reporting to the Associate Director Special Collections and University Archives, the University Archivist plans, organizes, and supervises the appraisal, collection management, arrangement, description, preservation, and research use of the historical collections in the University Archives of Rutgers, The State University of New Jersey. The University Archivist oversees and sets priorities regarding arrangement and description of collections, creates and implements archival policies and procedures, carries out administrative duties, supervises employees, and coordinates activities among relevant program areas within SC/UA, the Libraries, and Rutgers University. Provides expertise to campus offices and departments in identifying and preserving the permanently valuable records of the university in all formats for inclusion in the University Archives, working in conjunction with records management. Ensures that such collections become accessible for the purposes of research and use by various internal and external constituencies through effective cataloging, finding aids and research guides, exhibitions, and online resources. Engages in instruction and general reference. Provides in-depth research assistance and instructional support on the University’s history and operations as requested by the administrative officers of the University; works closely with University Records Management. Provides leadership for other outreach programs and activities; engages with alumni groups and assists in appropriate fundraising activities of the SC/UA and the Libraries as needed.

This is a tenure track full-time faculty position with requirements for ongoing scholarship and research and features a strong commitment to excellence in service; demonstrated ability to work independently and cooperatively in a complex, changing environment; and continual professional development through participation and leadership in the work of relevant professional associations and service to the Libraries and the University.

QUALIFICATIONS: Required: Substantial experience working with collections, including management of an archive and its staff and ALA accredited master's degree or master’s degree in history, archives, American Studies, or other relevant discipline OR an archival certificate. Broad knowledge of archival standards, records management, current technological issues, digitization projects, software applications relevant to archival management and experience with project planning, management, and completion. Excellent analytical, interpersonal, and communication skills; initiative; and flexibility. Demonstrated proficiency in searching information indexes and databases and such local, national, and international union catalogs as OCLC’s WorldCat and ArchivesGrid; knowledge of ArchivesSpace; and an understanding MODS, METS, DC, and TEI. A demonstrated commitment to foster diversity, equity, and inclusion. Visa sponsorship is not available for this position.

Preferred: Knowledge of Rutgers University history, experience with outreach activities, especially with undergraduate and graduate level classroom instruction; fund raising; and donor relations and commitment to continual professional development through scholarly research relevant to areas of responsibility, including publications. Experience with copyright and reproduction policy development and implementation, and coordination of permissions and reproduction policies and contracts.

SALARY/STATUS: Salary will be commensurate with qualifications and experience. BENEFITS: Tenure-track faculty status, twelve-month appointment, retirement plan, life/health insurance, prescription drug, dental and vision plans, tuition remission, 22 vacation days annually.

LIBRARY PROFILE: Rutgers University Libraries are the intellectual center of the university—serving all members of the university community, supporting all disciplines, and playing a key role in advancing student learning and faculty research. The Libraries serve all institutions that make up Rutgers, The State University of New Jersey: Rutgers University–New Brunswick, Rutgers University–Newark, Rutgers University–Camden, and Rutgers Biomedical and Health Sciences. The Libraries have a highly valued staff of about 300, who are committed to developing innovations in access services, information literacy, and digital initiatives. Rutgers University Libraries operate with a budget of $45 million and have outstanding collections, especially in jazz and New Jerseyana. Collectively, the Libraries’ holdings include more than 5 million volumes. The Libraries hold memberships in ARL, CNI, CRL, Lyrasis, NERL, VALEnj, SPARC, and the Coalition of Open Access Policy Institutions (COAPI); use Ex Libris’ Alma and Primo VE. and utilize a Fedora-based institutional repository.Special Collections and University Archives:SC/UA collects, preserves, and makes available rare, unique, or specialized sources to support study and research in the humanities and social sciences; New Jersey state, local, and cultural history; and the history of Rutgers University. The divisions include the Sinclair New Jersey Collection, Manuscripts Collection, Rare Books Collection, University Archives Collection and other special collections such as maps, broadsides, pictorial materials, newspapers, and ephemera. SC/UA has system-wide responsibility for the acquisition, public service, and preservation of manuscripts, rare books, the University Archives, and comprehensive New Jersey collections in all formats. Rutgers is a member of the Research Libraries Group, Association of Research Libraries and American Association of Universities. For further information, please check the website:


Rutgers, the State University of New Jersey, provides equal opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: We strongly encourage applications from members of groups that have been marginalized and/or underrepresented in academic librarianship and who will contribute to the breadth of our organization. Rutgers University Libraries Diversity, Equity, and Inclusion

MLS or Library School Required:

Salary Meets NJLA Minimum:

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