Library Assistant, New Jersey State Library

Library Assistant Full Time Trenton, NJ, US
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The New Jersey State Library, affiliated with Thomas Edison State University, connects people with information and resources through its service to NJ libraries, the state legislature and government employees, Thomas Edison State University staff and students, and registered borrowers. Thomas Edison State University provides distinctive undergraduate and graduate education for self-directed adults through flexible, high-quality, collegiate learning and assessment opportunities. One of New Jersey’s senior public institutions of higher education, the University offers associate, bachelor’s, master’s and doctoral degrees in more than 100 areas of study. At Thomas Edison State University and the New Jersey State Library we embrace a diverse and dynamic workforce that drives innovation, learner success and organizational growth. We welcome you to apply to be a part of our team.

Summary:Under close supervision of a professional librarian or a higher level Library Assistant in the New Jersey State Library, performs routine non-professional library work of a varied nature directly related to the acquisition, organization, maintenance and distribution of library materials; does related work as required.

NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Examples of work:

  • Using the library’s integrated library system, registers new borrowers; updates and renews borrower accounts; checks out, returns and renews circulating materials for customers
  • Explains library circulation policies to visitors and callers
  • Shelves and shifts books and other library materials as required
  • Collects and records fines; balances cash drawer
  • Prepares materials for binding, reinforcing and mending
  • Checks simple entries (ex. author and/or title) in library catalog in order to respond to patron queries
  • Opens and distributes mail as may be required
  • Collects data for statistical reports
  • Maintains essential records and files
  • Digitally scan books, reports, files and other materials as assigned as part of digitization projects or to support patron requests from within unique library collections
Knowledge and abilities:
  • Knowledge of general office procedures
  • Knowledge of, and able to provide, good customer skills
  • Ability to organize assigned library clerical work with some supervision
  • Ability to learn quickly from oral and written explanations and/or demonstrations
  • Ability to keep exact, detailed library records and files
  • Ability to maintain established library records and files.
  • Ability to learn to utilize various types of electronic and/or information systems used by the agency
  • Ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication
  • Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible

NOTE: As a condition of employment, the candidate is required to provide proof of full COVID-19 vaccination. If a candidate is unable to be vaccinated against COVID-19 for medical or religious reasons, he/she will be required to submit a waiver request.


Pursuant to N.J.S.A. 52: 14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," which became effective September 1, 2011, all persons newly hired by the College/New Jersey State Library on or after that date shall have one year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Employees hired prior to September 1, 2011, who transfer from within the University/New Jersey State Library, or from another State of New Jersey appointing authority without a break in service greater than 7 days but who reside outside of the State of New Jersey, are not required to change their principal residence to New Jersey in order to comply with the Act. The New Jersey State Library, an affiliate of Thomas Edison State University is an Equal Opportunity/Affirmative Action Employer

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