Part-Time Bookkeeper/Administrative Assistant, Hillside Public Library

Part-Time Bookkeeper/Administrative Assistant

The Hillside Public Library is seeking a part-time Bookkeeper/Administrative Assistant. This position is responsible for all financial record keeping, vendor relations, purchase orders, cash tally reconciliation, bank deposit reconciliation, monthly preparation of Board Meeting financial reports, Board Meeting minutes recording and preparation, payment of bills, supply inventory, payroll and paid time off record keeping, and other duties as required by the Library Director.

Responsibilities Include:

  • Bookkeeping
  • Cash flow monitoring
  • Posting and journalizing of invoices
  • General ledger posting
  • Balance sheet and general ledger reconciliation
  • Journal entries
  • Ongoing year-end financial forecasting
  • Vendor payables and receivables management
  • Assist with preparation for annual audits
  • Payroll/Benefits Administration
  • Payroll preparation and execution
  • Employee enrollment, change and termination
  • Health plan and insurance maintenance
  • Personal time bank tracking
  • Office Administration
  • Monitoring and maintaining office supplies
  • Tracking and maintaining internal systems and supports
  • Board of Trustees Support
  • Recording and preparing minutes for Board of Trustees
  • Sending regular reminders and updates to board members at the direction of the Library Director


  • Knowledge of bookkeeping and accounting principles
  • High-school diploma with at least 2 years bookkeeping experience; or Bachelors degree in related fields
  • Fluency in Quickbooks, word processing and spreadsheet software applications
  • The ability to effectively communicate and work as part of a team.
  • Strong candidates will have excellent bookkeeping skills; a keen eye for detail matched with perspective on the big picture; the perspective and experience to anticipate organizational needs; the ability to set priorities and meet deadlines; and the disposition to thrive in a highly collaborative, friendly, small team environment.

SCHEDULE: 21 - 25 hours per week, including at least 1 evening/month for Board Meetings

SALARY RANGE: $20 - $25/hour depending on experience; includes prorated paid sick and vacation leave

REPORTS TO: This position reports directly to the Library Director. Candidates must be willing to become a New Jersey resident within one year of hire. Hillside Public Library offers prorated vacation and sick time. This is a Civil Service position.Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70). The Hillside Public Library is a NJ Civil Service and Equal Opportunity Employer (EOE). Criminal background check required.

Review of applications will begin on June 5, 2023 and continue until the position is filled. Only candidates of interest will be contacted. To apply, please email your cover letter, resume and three professional references in PDF format with subject line: “Part-time Bookkeeper/Administrative Assistant'' to Christal Blue at [email protected]

MLS or Library School Required:

Job Focus:
Administrative Assistant