HR Coordinator, Parsippany Troy-Hills Public Library System, Parisppany

Position: HR Coordinator, full time; Reports to: Library Director, Department: Administration

The responsibilities of this position are listed below but not limited to:

  • Payroll Review electronic timesheets on Paychex Flex and process bi-weekly payroll
  • Maintain employee’s time off accruals on Paychex and on individual employee time off reports
  • Ongoing maintenance of Paychex including salary, hours, payroll deductions, etc.
  • Enroll eligible employees and maintain current listing of employees who are covered by the Library health and dental insurance
  • Report staff numbers monthly to the Department of Labor
  • Report 941 payroll taxes bi-weekly
  • Report 403b contributions bi-weeklyPension
  • Prepare paperwork for enrollments into PERS (Public Employees Retirement Program) and DCRP (Defined Contribution Retirement Program) for eligible employees
  • Set up all pension deductions in Paychex
  • Prepare monthly DCRP report and submit to Township
  • Prepare quarterly PERS report (ROC- Report of Contributions) and submit to Township Recruiting
  • Prepare current position description and advertise open positions both internally and externally
  • Select appropriate candidates to interview
  • Prepare questions and interview candidates along with 2 other managers
  • Respond by e-mail to candidates not selected to interview and by phone to candidates who interviewed but not selected for the position
  • Collect interview summaries from interviewing team and keep on file by position
  • Meet with new employees and process new hire paperwork
  • Add new employees to Paychex, arrange for their Paychex account, their Library e-mail account and create ID badges
  • General HR Work with director, managers and employees regarding employee relations issues
  • Maintain personnel files including medical and I9 documents for all employees
  • Coordinate annual performance evaluation process
  • Maintain Employee Handbook to ensure that it is up to date with policy changes
  • Ensure that FMLA policies are adhered to and prepare the appropriate paperwork for eligible employees
  • Prepare paperwork for eligible employees to receive NJ State Disability Benefits
  • Report worker’s compensation accidents to insurance company
  • Coordinate annual vacation carryover
  • Create business cards for employees who engage in community outreach
  • Contact outside organizations and schedule all employees for one community event per year
  • Maintain and display current Federal and State posters at the 3 Library buildings
  • Keep Library organization chart up to date
  • Complete annual Department of Labor Survey
  • Complete annual Traveler’s Insurance audit
  • Provide HR information to auditor for the Library’s annual audit
  • Attend monthly Leadership Meeting
  • Attend monthly department staff meetings as needed


Position Requirements:

  • College degree
  • Must have a working knowledge of HR laws, policies and procedures in general and how they relate to working in a public entity
  • Must have at least 3 years relevant HR experience
  • Payroll and pension experience preferred
  • Must respect the privacy of employee conversations and the confidentiality policies of the Library
  • Must be able to work independently and be self-motivated
  • Must be able to multi-task and have strong organizational and time management skills
  • Must be able to communicate and listen effectively

Contact Name: Maria Crawford: [email protected] 

MLS or Library School Required:
No 

Salary Meets NJLA Minimum:
Not Applicable (No MLS Required) 

Job Focus:
Administration/Management