Business Manager, Ridgewood Public Library, Ridgewood

Ridgewood Public Library Business Office Job Opening.
Posting Date: August 2020
Business Manager Start Date: September 2020

Principal financial assistant to Library Director in matters of budget, payroll, fundraising, and facility. Examples of Work Note: This list of duties is for illustrative purposes only, and is not comprehensive. All job duties are not listed, and some listed duties may not be required.

  • Manage public funds
  • Develop and oversee $2.6M operating budget
  • Manage payroll and accounts payable/receivable; monitor accounts, transfers funds as needed.
  • Ensure compliance with NJ State regulations for depositories, purchasing, record retention, etc.
  • Maintain records of all private donations and grant awards. Prepare financial reports: monthly, annual, special
  • Treasurer’s reports, budget forecasts, customized reports
  • Annual NJ State Library Per Capita Aid Report/Application
  • Audit documents and records Support Foundation and Friends of the Library fundraising initiatives
  • Assist with appeals and events: mailings, registrations, credit card payments, acknowledgements
  • Facilitate library-tenant lease negotiations; coordinate facility repairs Human Resources 
  • Manage payroll, timesheets and confidential records of 48-member staff
  • Administer employee benefits; file quarterly payroll reports with federal & state agencies: FICA, PERS, Health and Life insurance, COBRA, FMLA, 457 plans, disability 
  • Welcome new employees – verify documents, review policies
  • Research Union topics, forecast costs of various options, attend negotiation meetings
  • Develop information for Trustee Personnel Committee and attend meetings
  • Ensure compliance with regulations, postings and filings required by NJ Civil Service and Union

For Foundation:

  • Manage accounts; prepare Treasurer’s Reports
  • Attend meetings of Board of Directors; take minutes
  • Use DonorPerfect and iWave fundraising software for records and reports
  • Record contributions from mailings, events, and capital campaign
  • Protect confidential donor information.Supervise rental building

Minimum Requirements:

  • Team player - provide exemplary customer service to community, officials and staff
  • Bachelor’s Degree (business, accounting or related field preferred)
  • Accounting and payroll experience
  • Excellent English language verbal and written communication – Responsive, clear and effective
  • Fluency in Word and Excel; must soon master QuickBooks, Donor Perfect, iWave software
  • Driver’s license preferred, must reside in New Jersey. (required by New Jersey First Act, 2011)

The candidate selected will authorize Library to conduct a background check, with credit check.Hours: Monday – Friday 8:30am – 4:30pm, plus occasional evening and weekend hours. Compensation: Salary commensurate with experience. Benefits include paid leave, health insurance options, retirement plan. Please send application (available at, resume and references with Business Manager in the subject line to: Nancy Greene, Director, [email protected] The Ridgewood Public Library hires under NJDOP and EOE Guidelines.

MLS or Library School Required:

Salary Meets NJLA Minimum:
Not Applicable (No MLS Required) 

Job Focus: