Business Administrator - Franklin Lakes Public Library

Job Description:

Business Administrator — A Key Role in Our Library’s Leadership Team!

Are you ready to make a significant difference in your local community? Join our vibrant library as the Business Administrator and become a driving force in our daily operations, delivering meaningful impact not only behind the scenes but also for every visitor who walks through our doors.

What You’ll Do

• Oversee and organize vital financial records using Excel and QuickBooks Online. Process vendor invoices and outgoing payments per municipal purchasing agreement standards.
• Manage administrative operations, monthly bank reconciliations, and confidential office tasks
• Support the Director with streamlined daily office workflow — greet visitors, maintain appointment schedules, and ensure confidentiality in all documents.
• Lead preparation for the annual audit and collaborate with our independent auditor
• Record minutes for Board meetings and prepare detailed financial reports
• Handle payroll preparation, invoicing, wire transfers, and keep our vendor database current
• Maintain accurate records for income (fees, donations, gifts) and perform monthly account reconciliations
• Keep policies and manuals up to date, compile annual reports, and help prepare and monitor the fiscal year budget
• Support Friends of the Library and Library Foundation initiatives

Who You Are

• Experienced in modern office practices, local government accounting, and business communications
• Proficient with Excel and QuickBooks Online; comfortable using other Microsoft Office applications
• Skilled in organization, math, problem-solving, and building strong professional relationships
• Able to work independently, handle confidential information with care, and occasionally work evenings
• Hold a college degree (business, finance, accounting preferred) and have at least five years of bookkeeping experience
• Possess a valid New Jersey Driver’s License

What We Offer

• Full-time, impactful position within a friendly and dynamic team
• Opportunities for professional growth and meaningful community involvement
• A workplace that values initiative, learning, and transparency

Ready to Join Us?

Ready to become a vital part of our library’s future? Apply now by sending your resume and cover letter, and three references to fink@franklinlakes.bccls.org.

Application link or email address: fink@franklinlakes.bccls.org

Salary range or hourly wage: $60,000-$65,000 annually

MLS required: No, an MLS is not required.

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