Special Collections & Archives Assistant - Princeton Theological Seminary

Date postedSeptember 9, 2025
Job Hotline,

Job Description:

Title: Special Collections &
Archives Assistant


Reports
To: Head of Special Collections & Archives


Work
Hours: 19 hours per week (part-time, non-exempt)


JOB
PURPOSE: 


Supports
the work of Special Collections & Archives in Wright Library by carrying
out activities of the department pertaining to public services and researcher
needs, during the department’s open research hours, Tuesday through Thursday
each week.


 


 

ESSENTIAL FUNCTIONS:


 
 

% of time


 

 

Researcher Support


 
 

60%


 

 

·       
 Responding
 to researcher queries and requests


 

·       
 Setting
 up research visits, appointments, and coordinating item requests


 

·       
 Research
 for basic-level research inquiries


 

·       
 Assist
 researchers in the Reading Room


 

 


 
 

 


 

 


 

 

Administrative Support


 
   

30%


   

 

·       
 Greeting
 visitors and explaining rules of archival research visits


 

·       
 Use
 the Aeon research request system to route requests and appointments in
 system’s database


 

 


 
 

 


 

 

Collections Organization


 
 

10%


 

 

·       
 Pulling
 requested material for researcher visits & shelving material after usage


 

·       
 Creating
 lists of items to be pulled for researcher use


 

 


 
 

 


 

 

Total


 
 

100%


 

 

OTHER
 FUNCTIONS:


 

Other
 duties as assigned.


 


 



QUALIFICATIONS:



·       
Bachelor’s degree



·       
Attention to detail



·       
Interest in library and archives work



·       
Experience working within library, archives, or
museum setting



·       
Public service or customer service experience



·       
Clear communication skills



·       
Ability to multitask



·       
Comfortable with working on solo projects






PREFERRED QUALIFICATIONS AND SKILLS:



·       
Experience with rare books, archives, and/or cultural
artifacts



·       
Training in Aeon or other collections management
software



 



 



PHYSICAL/ENVIRONMENTAL DEMANDS:



·       
Moderate lifting up to 50 pounds as frequently as needed to move
objects, including books, boxes, and artifacts. Dexterity to write and
manipulate computer keyboard and mouse. Body mobility to stoop, kneel, bend and
reach. Ability to climb step-stools and step-ladders. Ability to push book
carts and book trucks, some fully-loaded. Occasional exposure to dust, dirt, and
mold.



Prepared by: Head of Special Collections & Archives                                                                                                                                                                                      Date:
8/22/25

Application link or email address: www.ptsem.edu/employment

Salary range or hourly wage: $20 per hour

MLS required: No, an MLS is not required.

Job focus:

Academic

Work schedule: 

Part-Time

 

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