Bookkeeper & Office Catalyst (PT) - Main Library Alliance
Date postedOctober 13, 2025
Job Description:
The part-time Bookkeeper/Office Catalyst is primarily responsible for processing
and maintaining financial and payroll systems, but also functions as an office
teammate, willing to assist other staff members in successfully completing
their duties.
Essential
Duties & Responsibilities
- Manages the accounts payable, accounts receivable, and reports functions via QuickBooks Online and Microsoft Excel
- Maintains payroll, 401(k) retirement plan, health benefits, and other recurring payments
- Reconciles bank statements, including donations income, and online fine/fee payments
- Tracks restricted funding as dictated by external funding sources
- Aids in preparation of RFP, RFQ, and RFI documentation and receipt of responses
- Issues credits to libraries as directed, especially from online fines/fees revenue
- Assists in preparation of the annual financial audit and Forms 990 and 5500 filings as required by the organization’s auditors
- Organizes filing cabinets and follows document retention guidelines
- Adheres to Main financial policies while using expertise to suggest improvements to them
- Places orders and keeps inventory of office and kitchen supplies
- Assists in scheduling, calendar tracking, and member library information maintenance
- Assists in answering phone calls and keeping the reception area in shape
- Prepares reports, packets, and mailings as needed
- Assists colleagues with other tasks when time allows
- Performs other duties as assigned
Qualifications
Education, Experience & Certification:
- Five or more years of nonprofit bookkeeping experience in a fast-paced office environment
- Bachelor’s degree and/or more than ten years of experience preferred
- Experience with public libraries or other government entities helpful
Specialized Skills:
- Expert in QuickBooks Online and QuickBooks Desktop versions
- Strong knowledge of Microsoft Excel, Word, and PowerPoint
- Knowledge of NJ public purchasing standards
- Familiarity with Google Apps (Drive, Docs, Sheets, etc.)
- Familiarity with Adobe Acrobat
- Strong communication skills, including verbal and written (via face-to-face, phone, email, and video conferencing)
- Ability to proofread for punctuation, spelling, and grammar
- Track record of multitasking
- Not afraid to make/receive suggestions
- Ability to maintain confidentiality
Compensation
- Hourly wage commensurate with experience, but within the $25-$30/hr range
- Not to exceed 15 hours per week
Deadline
- Applications will be accepted until the position is filled.
Preferred Start Date
- Negotiable, but ideally 12/15/2025.
Submission Instructions
- Please submit a cover letter and resume to Executive Director Phillip Berg at: apply@mainlib.org.
- Please do not call the Main Office in regard to this job posting.
Application link or email address: https://www.mainlib.org/employment/part-time-bookkeeper-office-catalyst-main-library-alliance/
Salary range or hourly wage: $25-$30/hr
MLS required: No, an MLS is not required.
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